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List of Workflow States

by admin last modified 2008-05-22 14:52

Describes the states that an application goes through

The following is a complete list of all workflow states and the transitions available from each state.

You can also view a diagram here of the workflow states and transitions.

FAHeldIncomplete You will only study abroad if financial aid is available; you do not have a seat on this study abroad program.  This application can not be processed further until you release your Financial Aid HOLD.

addComment (add a comment)

approveForFA (approve for financial aid)

decline (decline the application)

withdraw (applicant withdraws application from consideration)
archived Archived applications are stored indefinitely and cannot be altered.

addComment (add a comment)
conditionallyAdmitted You have been conditionally admitted but you do not yet have a seat on a study abroad program.

For most programs, seats are assigned in the order in which qualified applicants have completed their applications to this point PROVIDED the applicant ALSO completes all remaining requirements by the Friday following the application deadline. Therefore, applicants on the waiting list may receive seats if applicants who have been conditionally admitted have not completed all requirements.

For competetive programs, seats are assigned to the most qualified applicants provided STEP III has also been completed by the Friday following the application deadline.

addComment (add a comment)

decline (decline the application)

manageDeadlines (wait for student to submit remaining documentation by deadlines)

withdraw (applicant withdraws application from consideration)
deadlineManagement You have been conditionally admitted but you do not yet have a seat on a study abroad program.

For most programs, seats are assigned in the order in which qualified applicants have completed their applications to this point PROVIDED the applicant ALSO completes all remaining requirements by the Friday following the application deadline. Therefore, applicants on the waiting list may receive seats if applicants who have been conditionally admitted have not completed all requirements.

For competetive programs, seats are assigned to the most qualified applicants provided STEP III has also been completed by the Friday following the application deadline.

addComment (add a comment)

assignSeat (assign a seat to the applicant and complete the application)

decline (decline the application)

withdraw (applicant withdraws application from consideration)
declined The study abroad application has been declined.

addComment (add a comment)

archive (archive the application; it will become read-only)
facApprovedNeedsProgramManagerReview The faculty reviewer has reviewed this application.  Your application is pending further review by the OIE Program Manager; you do not yet have a seat on this study abroad program.

addComment (add a comment)

addToWaitlist (add to waitlist)

assertReadyForConditionalAdmit (assert applicant is ready to be conditionally admitted)

decline (decline the application)

withdraw (applicant withdraws application from consideration)
facultyReview Your application is pending faculty review; you do not yet have a seat on this study abroad program.

addComment (add a comment)

facultyApproves (faculty reviewer approves the application)

declineFromFacultyReview (faculty member declines the application)

withdraw (applicant withdraws application from consideration)
incomplete You have completed part of the application process but must submit additional materials to the Office of International Education.  This application cannot be processed further until these materials have been submitted; you do not yet have a seat on this study abroad program.

addComment (add a comment)

decline (decline the application)

holdForFAIncomplete (hold for financial aid - incomplete)

waitForPrintedMaterials (wait for printed materials from student)

withdraw (applicant withdraws application from consideration)
needsDirectorReview Your application is pending review by the OIE Director; you do not yet have a seat on this study abroad program.

addComment (add a comment)

decline (decline the application)

sendForProgramManagerReview (send to OIE program manager for review)

withdraw (applicant withdraws application from consideration)
needsProgramManagerReview Your application is pending review by the OIE Program Manager; you do not yet have a seat on this study abroad program.

addComment (add a comment)

addToWaitlist (add to waitlist)

assertReadyForConditionalAdmit (assert applicant is ready to be conditionally admitted)

decline (decline the application)

sendForFacultyReview (send for faculty review)

withdraw (applicant withdraws application from consideration)
* private The Office of International Education does not currently have access to your application.  You MUST submit your application using the purple "SUBMIT APP" button below.

addComment (add a comment)

submit (submit application to OIE)

withdraw (applicant withdraws application from consideration)
readyForConditionalAdmit The OIE is sorting applications by completion date & time in order to determine conditional admission.  You do not yet have a seat on this study abroad program.

addComment (add a comment)

admitConditionally (admit conditionally)

decline (decline the application)

withdraw (applicant withdraws application from consideration)
seatAssigned The application process is complete and a seat has been assigned on a study abroad program. Welcome to the program!

addComment (add a comment)

archive (archive the application; it will become read-only)

decline (decline the application)

withdraw (applicant withdraws application from consideration)
waitingForPrintMaterials You have completed part of the application process but must submit additional materials to the Office of International Education.  This application cannot be processed further until these materials have been submitted; you do not yet have a seat on this study abroad program.

addComment (add a comment)

decline (decline the application)

sendForDirectorReview (send to OIE director for review)

withdraw (applicant withdraws application from consideration)
waitlist You are on the waiting list.  You do not yet have a seat on this study abroad program.

addComment (add a comment)

assertReadyForConditionalAdmit (assert applicant is ready to be conditionally admitted)

decline (decline the application)

withdraw (applicant withdraws application from consideration)
withdrawn You have withdrawn your on-line study abroad application only.  You must officially withdraw from the study abroad program by contacting the OIE IN WRITING.  See your email in-box for details.

addComment (add a comment)

archive (archive the application; it will become read-only)